Sandlapper Parrot Head Club Bylaws
Article I - NAME
The name of this organization shall officially be known as the Sandlapper Parrot Head Club and shall be hereinafter referred to as “SPHC”.
Article II - PURPOSE
The purposes for which SPHC is formed are as follows:
1. To join together people of similar interests to participate in a variety of social activities and community services.
2. To assist local and national charities and contribute to environmental concerns.
3. To be a source of enjoyment, fellowship, and relaxation.
Article III - MEMBERSHIP
Membership to SPHC shall be open to anyone willing to pay the dues, which has an interest in the philosophy of Parrot Heads, and who is eager to participate in a variety of environmental and community causes.
A. Individual - $25.00 annually.
B. Couple - $45.00 annually.
C. Parakeets (age 17 and under) - FREE
D. Honorary (dues waived in lieu of contributions to SPHC) - As approved by the Board.
2. Membership year
A: All dues are owed on a calendar year basis and are payable between January 1 and February 1 of each year after the first twelve months of membership. If a membership payment is not received by February 15, that membership will be considered inactive, and said membership shall no longer be considered “in good standing.”
3. Expulsion of members
Club members may be expelled by a majority vote of the Board for conduct unbecoming a member which affects the club as a whole or any other member or for not abiding by the rules and regulations set forth in the bylaws of SPHC. Membership dues are non-refundable.
Article IV - BOARD OF DIRECTORS
1. Composition of the Board
The Board Of Directors shall be composed of members in good standing who have been so for a period of no less than six (6) months, and will consist of the President, Vice- President, Secretary, Treasurer, Director of Membership, Director of Events, Member at Large and BobRob (Founder). The Board of Directors reserves the right to add additional directors to fulfill responsibilities on a part-time basis. Each Director shall have one (1) vote on all matters before the Board. Any vote ending in a tie shall be decided by the President. Should any position on the Board become vacant, the remaining Board Members shall appoint a member in good standing to fulfill the position until the next general election.
2. Duties of Officers
A: President: The President shall preside over all meetings, and be responsible for all duties that normally pertain to the office. The President shall also be the contact person between SPHC and Parrot Heads in Paradise (PHiP).
B: Vice-President: The Vice-President shall assist the President and will assume the President’s duties if the President is unavailable at meetings or any other club function. In addition, the Vice-President will serve as liaison to various community charities.
C: Secretary: The Secretary shall take the minutes for all general and Board of Directors meetings. The Secretary will also be in charge of summarizing the topics discussed and decisions made, and advising the members, during the next monthly event, of any significant issues. The Secretary will present the minutes of the previous meeting at each monthly meeting to be approved by the membership.
D: Treasurer: The Treasurer will be responsible and held accountable of all club funds and bank accounts. It is the duty of the Treasurer to provide a monthly report to the membership at its monthly meetings. The Treasurer shall also, upon request of the Board, submit his/her books and records for audit, when requested to do so by the Board. The Treasurer must obtain approval from at least one other board member before a check is written for any amount over $50.00.
E: Director of Membership: The Director of Membership shall be responsible for coordinating the membership efforts of the club and be responsible for maintaining the club roster.
F: Director of Events: The Director of events shall direct coordination of all club events and social activities. He/She will work with The Board in planning all club activities and charitable community activities.
G: Member at Large: The Member at Large shall represent the general membership and bring any issues or concerns before the Board.
Article V - ELECTIONS
1. Qualification for election to board of directors
To be eligible for a position on The Board, a member must be in good standing and must have been a member for a minimum of at least six (6) months.
2. Election of Board of Directors
A notification of the annual elections will be e-mailed to members and posted on the Club website. Elections shall be held at the March meeting. Members in good standing may nominate candidates via e-mail prior to the February meeting or in person at the February meeting. Officers and Directors will assume office on April 1.
3. Terms of Office
All members of the Board of Directors, including officers, shall be elected to a term of one (1) year. Elections shall be held annually. A Director may be elected to consecutive years of service.
Article VI - MEETINGS
1. General Membership Meetings
A: Social Meetings: Regular meetings will be held on the second Tuesday of each month, or as scheduled by the Board. The Club will try to have at least one social event or meeting per month. These events may include a charity fund raising event. One member of the Board must be present to be an “Official” SIPHC function.
2. Board of Directors Meetings
A: Board of Directors Meetings: will occur at least every other month, but may be held more often as determined by the Board.
1. These meetings will be conducted by the Club President or in his absence, a designated member of the Board.
2. Any member in good standing may attend the Board of Directors meeting. Anyone who cannot conduct him or her self in a professional manner will be asked to leave the meeting until they can conduct themselves in a professional manner.
3. All club decisions at the business meeting will be by a simple majority vote of those present.
4. Minutes will be taken at all meetings and reported at the following meeting.
Article VII - COMMITTIES
The board of Directors shall appoint any committees, as they deem necessary.
Article VIII - ACCUMULATION OF CLUB POINTS
1. The point year will run from the first event after the local Jimmy Buffett concert until the points are due for ticket purchase. No more than two (2) tickets per member household will be available to the highest earners. This figure may be adjusted by the Board based on ticket availability. Ties may be broken by lottery. All qualified members will be given a deadline for purchase of these tickets. If that deadline passes, the opportunity to purchase will go to the member with the next highest total. All points will be awarded as per the following schedule subject to approval by the Board.
A. Board of Directors, 10 pts (providing duties are performed)
B. Organize an Event, 5 pts (outside the normal duties specified for Board or Committee Chair)
C. Actively serve on any committee, 5 pts;
D. Participate in a charity event (excludes donations at business meetings), 5 pts;
E. Attend business meeting, 3 pts;
F. Special Projects (write newsletter article, design logo, buttons, sell 50/50 tickets, etc.), 2 pts;
G. Refer new member, 2pts per new member;
H. Attend social event, 1 pt;
I. Additional single points may be issued for other activities determined by the Board.
2. The Sandlapper Parrot Head Club must follow the rules of PHiP or our privilege for club tickets will be forfeited. These rules are:
a) No sales to nonmembers, this means any friends or family who are not members.
b) Best seats assigned to the most active club members.
c) No tickets are sold for more than face value, unless by an earlier majority vote of the Board, with proceeds going to charity.
d) Tickets may not be sold to scalpers. If you cannot use your ticket, you must return it to the club.
e) Do not call ANYONE regarding club seats except the President or Club Ticket Administrator.
f) Any infraction of these rules will immediately result in the following:
(1) Removal from the club.
(2) Loss of dues.
(3) Loss of privileges in both the SPHC and PHiP.
Article IX - AMENDMENTS
Amendments to the By-laws should first be reviewed by the board of Directors with recommendations made to the membership at large and voted on by members in good standing at the next meeting.
Any issue arising from the Board of Directors or members, which may not be dealt with in these By-laws, will be handled according to Robert’s Rules of Order.